MINUTES
MINUTES OF THE ASBURY PARK HOUSING AUTHORITY BOARD OF COIWVIISSIONERS SPECIAL MEETING JULY 21, 2023 (Held Virtual)
Meeting opened 6:00 p.m.
Present:
Chairman Gregory Hopson, Sr.
Vice Chairman Garrett M. Giberson
Commissioner Charlotte McAllister (Arrived at 6: 14 pm)
Commissioner Nina M. Summerlin
Commissioner Carol Torre
Commissioner Donna Troppoli
Absent:
Commissioner Angeline Brown
Also Present:
Lou Riccio, Execu-Tech Inc.
Joe Billy, Exec-Tech Inc.
Shemea Marshall, Deputy Director
Qaasim Johnson, Director of Housing
Edwin McDonald, Director of Maintenance Cynthia Beniquez, Executive Administrative Assistant
Serena DiMaso, Legal Counsel Associate
Salute to the Flag led by Chairman Hopson
Required Public Notice read by Chairman Hopson
NOTICE: Adequate notice of this meeting as required by the Open Public Meeting Act has been provided by the filling of an Annual Meeting Notice with the Municipal Clerk, posting of the same to the official bulletin board and delivery of the notice to the Asbury Park Press and Star Ledger on Wednesday July 19, 2023. All meeting access information agenda and related documents were posted, at least forty-eight (48) hours prior to the meeting, on the Housing Authority's website at: APHANJ.org. This body wishes to advise you, in accordance with N.J.S.A. 26:3D, smoking is prohibited while this body is in open or closed session. The flag salute followed the opening statement.
PUBLIC PARTICIPATION
(Motion to Open Public Participation moved by Commissioner Troppoli and seconded by
Commissioner Summerlin.)
*NO PUBLIC PARTICIPATION*
(Motion to Close Public Participation moved by Commissioner Troppoli and seconded by Commissioner Summerlin.)
New Business, the following Resolutions were considered:
RESOLUTION 07-01-2023 - RESOLUTION AUTHORIZING A SPECIAL MEETING HELD FRIDAY JULY 21 2023.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Summerlin.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners Summerlin, Torre, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- None
Absent- Commissioners Brown and McAllister
Abstain- None
RESOLUTION 07-02-2023 - RESOLUTION AUTHORIZING THE ASBURY PARK
HOUSING AUTHORITY SECTION 8 HOUSING CHOICE VOUCHER PROGRAM PAYMENT STANDARDS AND MARKET RENTS 2023
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Summerlin.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- None
Absent- Commissioners Brown and McAllister
Abstain- Commissioner Torre
RESOLUTION 07-03-2023 - RESOLUTION AUTHORIZING APPROVAL OF A CONTRACT FOR FIBER OPTIC LATERALS.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Troppoi.)
(There were no further discussions or comments on this Resolution from the
Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
RESOLUTION 07-04-2023 - RESOLUTION AUTHORIZING APPROVAL OF A CONTRACT FOR REPLACEMENT OF TWO TRASH COMPACTORS.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Troppoi.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
RESOLUTION 07-05-2023 - RESOLUTION AUTHORIZING APPROVAL OF A
CONTRACT FOR WATERPROOF ROOF COATING AT COMSTOCK COURT.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Summerlin.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
RESOLUTION 07-06-2023 - RESOLUTION AUTHORIZING APPROVAL OF A CONTRACT FOR FIRE ALARM SYSTEM UPGRADE.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Troppoi.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
RESOLUTION 07-07-2023 - RESOLUTION AUTHORIZING APPROVAL OF A
CONTRACT FOR LEAD BASED PAINT ASSESSMENT AND REMEDIATION.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner McAllister.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
RESOLUTION 07-08-2023 - RESOLUTION AUTHORIZING APPROVAL OF A COMPUYTER SYSTEMS UPGRADE WITH MONTHLY MAINTENANCE COMPONENT.
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner McAllister.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
RESOLUTION 07-09-2023 - RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) VEHICLES UNDER THE CAPITAL FUND PROGRAM BUDGET FOR THE
ASBURY PARK HOUSING AUTHORITY
(Acceptance of this Resolution was moved by Vice Chair Giberson, seconded by Commissioner Summerlin.)
(There were no further discussions or comments on this Resolution from the Commissioners.)
Ayes- Commissioners McAllister, Summerlin, Troppoli, Vice Chairman Giberson, and Chairman Hopson
Opposed- Commissioner Torre
Absent- Commissioners Brown
Abstain- None
Motion to close Board of Commissioner's Special Meeting of July 2023, moved by Vice Chair Giberson, seconded by Commissioner McAllister.
All in favor.
Meeting adjourned 6:31 pm
Interim Executive Director
Date
JULY 21 SPECIAL MEETING AGENDA
1.Resolution 07-01-2023- Resolution Authorizing the Convening of a Special Meeting, July 21, 2023.
This Resolution represents the need for the Housing Authority to convene for a special meeting that is required in order to deal with matters of such urgency and importance that a delay for the purpose of providing adequate notice would be likely to result in substantial harm to the public interest.
2.Resolution 07-02-2023- Resolution Authorizing the Asbury Park Housing
Authority Section 8 Housing Voucher Choice Voucher Program Fair Market Rents 2023
The FMR Documentation Systems are intended to provide an in depth exposition of the methodology used to generate Fair Market Rents for a given geographic area selected by the user. The actual FMRs published in the Federal Register are computed using data on rent distribution that are prohibited from public release under Title XIII to protect the confidentiality of respondents. The documentation system re-calculate Fair Market Rents based on publicly available data from the Census 2020.
3.Resolution 07-03-2023 - Resolution Authorizing an award of a contract for Fiber Optical Cameras.
This Resolution is an award of a contract to provide Fiber Optical Cameras for the Asbury Park Housing Authority, after proper procurement has been performed.
4.Resolution 07-04-2023 - Resolution Authorizing an award of a contract for the Replacement of Trash Compactors.
This Resolution is an award of contract for the Replacement of Trash Compactors at all Asbury Park Housing Authority Senior Sites, after proper procurement has been performed.
5.Resolution 07-05-2023 - Resolution Authorizing an award of a contract for Waterproof Roof Coating for NJ7-5 Comstock Court.
This Resolution is an award of a contract for the installation of Polysil 2500 high solids Silicone Coating at NJ7-5 Comstock Court.
6.Resolution 07-06-2023 - Resolution Authorizing an award of a contract for Fire Alarm System Upgrade.
This Resolution is an award of a contract for Replacement of the Fire Alarm
Systems for NJ7-1 Asbury Park Village, NJ7-2 Washington Village, NJ7-5 Comstock Court, NJ7-6Lumley Homes A & B, and NJ7-7 Robinson Towers, after proper procurement has been performed.
7.Resolution 07-07-2023 - Resolution Authorizing an award of a contract for Lead Base Paint Assessment and Remediation.
This Resolution is an award of a contract to conduct lead-based paint risk assessments, inspections, soil and dust sampling, and clearance examinations for the APHA, after proper procurement has been performed.
8.Resolution 07-08-2023 - Resolution Authorizing an award of a contract for Computer System Upgrade.
This Resolution is an award of a contract to provide a Computer System and IT Upgrade for the APHA, after proper procurement has been performed.
9. Resolution 07-09-2023 - Resolution Authorizing the APHA to purchase vehicles to become efficient for the operation of the Authority.
This resolution is an authorization to allow the APHA to purchase vehicles to assist the Authority to become more efficient.
